[2023 Version] Set up flexible timesheet

terra system supports flexible timesheet feature for employees in the following cases:

• Just check-in, no need to check out.

• Just check out, no need to check-in.

• No need for timekeeping.

• Check-in/out later/earlier than the standard clock time for a specified period.

• Allowed to check in a specified amount of time later than the standard clocking time but must ensure to complete the total standard working time of the day.

To set up flexible timesheet, follow these steps:

  Steps:
 Company > Setting > Flexible timesheet > Select employee > Tick the employee > Apply > Choose working hour group > Select

Specific steps:

Step 1: Access [Flexible timesheet] screen

 Company > Setting > Flexible timesheet > Select 

Step 2: Select the employees you want to apply flexible timekeeping to

 Select employee > Tick the employee > Apply

NOTE:

You can use filters to optimize the process of finding employees.

Step 3: Select the working hour group

 Select working hour group > Select

NOTE:

• Working hour group include:

NOTE

Definition	Explanation
Both In & Out	- No need for timekeeping. - The system calculates the [check-in time] and [check-out time] based on the working hours set in the employee's schedule.
Checkin time	- Just check-out, no need to check-in. - The system calculates the [check-in time] based on the [set time] in the work schedule, while the [check-out time] is the actual time the employee checks out.
Checkout time	- Just check-in, no need to check-out. - The system calculates the [check-out time] based on the [set time] in the work schedule, while the [check-in time] is the actual time the employee checks in.
Core time	- Employees only need to check-in and check-out within the set core time to be considered as having worked the full . Example: - Working hours are 08:00 - 17:00. The core time is 10:00 - 16:00. - An employee checks in at 09:30 and checks out at 16:30. → Considered as having worked the full 8 hours. - An employee checks in at 10:15 and checks out at 17:15. → Considered late check-in. - An employee checks in at 08:00 and checks out at 15:00. → Considered early check-out.
Flexible time	- Employees only need to check in during the core time, while the check-out time will be flexible based on the check-in time. Example: - Working hours are 08:00 - 17:00, with a 1-hour lunch break. The set core time is 10:00 - 16:00. - An employee checks in at 09:00. → The system displays the employee's schedule as 09:00 - 18:00. The employee must check out from 18:00 onwards for the system to calculate full working hours. - An employee checks in at 07:45. →  The system displays the employee's schedule according to the standard hours of 08:00 - 17:00. - An employee checks in at 10:30. →The system displays the employee's schedule as 10:00 - 18:00 and considers the employee late.

After completing Step 3, on the [Flexible Timesheet] screen, the system displays the employees who have flexible timekeeping applied, with each employee showing a green tick for the selected timekeeping option.

NOTE:

• Customers who use the two functions [Core time] and [Flexible ] should please contact terra team to activate these functions before setting them up. 

• You can use filters to sort employees by each type of flexible timekeeping.

• Select the icon  to remove the employee from the flexible timesheet.

• After setting up the [Flexible time] or [Core time] functions, it is necessary to access the work calendar configuration for the employees using these two functions to fill in the [Core Time] information field in accordance with the company's policies when applying [Flexible time]/[Core time].
  
  For specific actions related to setting up the work calendar configuration CLICK HERE