terra's eManual | terra's eManual

SOCIAL INSURANCE MANAGEMENT

Social Insurance Declaration

Declaration for Social Insurance terra System can assist in declaring information on employees f...

Claim insurance

terra System allows employees to claim social insurance for unpaid leave according to social insu...

EMPLOYEE MANAGEMENT

Add and update employee information (Admin)

A. IMPORT EMPLOYEE INFORMATION There are 2 ways to add new employees to the system: 1. Adding o...

Personal information, salary and insurance (Individual)

I. PERSONAL INFORMATION Employee can view personal data including: basic information, division -...

Control access & User

terra System utilizes an access control model with two user types: Manager (Admin) and Employee (...

Update dependant information

Employees may claim their dependant(s) to receive tax deductions. To check for dependant informa...

Employee’s personal data (Admin)

Admin can edit their own personal data, then select [Update] to complete. However, if the company...

Employee group management

The manager may create employee groups from the employees they have added to terra System. Groups...

WORKING TIME

Create Woking Calendar

terraI System allows companies to set up various working calendar groups for employees from diffe...

Check-in & Check-out (Individual)

I. Time attendance method Record timesheet directly on terra with 3 options: (1). Via AI camera...

Edit attendance and request for approval

To edit attendance: Under [Individual], select [Working and leave]. Employees check their own ti...

Flexible timesheet

terra System supports a flexible timesheet for employees with flexible work schedule. To use flex...

Đăng ký Đi công tác và WFH (Cá nhân)

ĐĂNG KÝ ĐI CÔNG TÁC VÀ WORK FROM HOME (WFH) Nhân viên đăng ký đi công tác, làm việc bên ngoài, l...

Approval

Approve for changing personal data

Tại khu vực Công ty, chọn Phê duyệt. Người quản lý chọn Loại yêu cầu phê duyệt là Thay đổi thông ...

Duyệt giờ làm việc

Tại khu vực Công ty, chọn Phê duyệt. Người quản lý chọn Loại yêu cầu phê duyệt là Duyệt giờ làm v...

Duyệt nghỉ phép

Tại khu vực Công ty, chọn Phê duyệt. Người quản lý chọn Loại yêu cầu phê duyệt là Duyệt nghỉ phép...

Duyệt công tác & WFH

Tại khu vực Công ty, chọn Phê duyệt. Người quản lý chọn Loại yêu cầu phê duyệt là Công tác và WFH...

Duyệt tăng ca

Tại khu vực Công ty, chọn Phê duyệt. Người quản lý chọn Loại yêu cầu phê duyệt là Duyệt tăng ca. ...

Duyệt người phụ thuộc

Tại khu vực Công ty, chọn Phê duyệt. Người quản lý chọn Loại yêu cầu phê duyệt là Duyệt người phụ...

Thông báo phê duyệt

Sau khi một yêu cầu được tạo thành công, người phê duyệt sẽ nhận được email thông báo có yêu cầu ...

INTERNAL COST MANAGEMENT

Payment request

terra System can support the process for approval and denial of payment requests in the company. ...

Approve Payment request

APPROVE PAYMENT REQUEST To approve a request for payment: Uder [Company], select [Approval]. Se...

PAYROLL

Preconditions

I. SYSTEM Account(s) on terra System: The employee(s) should have their own account(s) to appl...

Steps to create a payroll

STEP 1: CREATE A PAYROLL TEMPLATE Default template terra System provides a default payroll temp...

Approve Payroll

The created payroll will appear in [Salary & Insurance] under [Company]. The payroll needs to be ...

View detailed payslip

terra System provides transparency in salary, allowances, and tax. Employees can view their detai...

RECRUITMENT MANAGEMENT

Manage job posting (Admin)

terra System has a feature for creating and linking job postings to terra System’s job search web...

Create job posting (Admin)

To create a job posting: Under [Company], select [Recruitment & Contract], then select the [Rec...

Link job posting to job search website (Admin)

To link a job posting to terra System’s job search website: Under [Company], select [Recruitment...

LEAVE AND OVERTIME

Apply for leave (Individual)

Employee can apply for leave according to the Labour Law or company's policy. To apply for leave...

Apply for overtime

Employees can apply for overtime during weekday, weekend, or holiday according to Labor law and c...

Overtime allocation

Admin account (Manager) may take charge of time management by allocating overtime to an employee ...

Apply for Business trip and WFH

Employees can apply for business trip, outside working, and work from home according to Labor law...

Approve change in Basic information

The admin chooses requests from this table to approve. Select [Change basic information] from th...

Approve Timesheet

Select [Timesheet approval] from the drop-down list for types of application, then click the [Det...

Approve Leave

Select [Leave approval] from the drop-down list for types of application, then click the [Detai] ...

Approve Business trip & WFH

Select [Business trip & WFH] from the drop-down list for types of application, then click the [De...

Approve Overtime

Select [Overtime approval] from the drop-down list for types of application, then click the [Deta...

10.

Approve adjustment in number of Dependents

Select [Dependent approval] from the drop-down list for types of application, then click the [Det...

11.

Notification of application to be approved

When an application is successfully created, the Approver will receive an email notifying them of...

12.

Automatic approval

When the user applying and requesting approval is also present in the current Approval step (for ...

TRAINING & EVALUATION

Training course (Admin)

terra System has a feature for creating and managing training courses. The Admin can view employe...

Create training course (Admin)

To create a training course: Under [Company], select [Training & Evaluation], then select [New]....

Assign employee to training course (Admin)

To assign employees to a training course: Under [Company], select [Training & Evaluation], then ...

Participating employees information

Employees can view the details of assigned courses. The courses have 3 statuses: To view the d...

[A2] APPROVAL

[2023 Version] Employee information changes approval

Main contents: A. Employee information changes approval (details) B. Bulk employee informatio...

[2023 Version] Approval of manual input working timesheet

Main contents: A. Approval of manual input working timesheet (details) B. Bulk approval of ...

[2023 Version] Payment request approval

Main contents: A. Payment request approval (detail) B. Bulk payment request approval (detail)...

[2023 Version] Payroll approval

Main contents A. Payroll approval (details) B. Bulk payroll approval (details) A. Payroll ...

[2023 Version] Worktime requests approval

Main contents A. Requests approval on website (details) B. Bulk requests approval on website ...

[2023 Version] Work shift approval

Main contents A. Work shift assignment board approval (details) B. Bulk work shift assignment...

[A2] EMPLOYEE INFORMATION MANAGEMENT

[2023 Version] Account management

Main content: A. Track the number of company accounts (Details) B. Increase/Decrease the numb...

[2023 Version] Salary history

Nội dung chính: A. View employee's salary history (Details) B. Update employee's salary histo...

[2023 Version] Employee group management

Main content: A. Create employee group (Details) B. Add employee to group (Details) Employ...

[2023 Version] Add employee information

Admin or authorized account can add new employee information on the system in two ways: 1. A...

[2023 Version] Edit employee information

Similar to entering employee data into the system, the admin or authorized accounts can edit em...

[A2] Quản lý công số và giờ phép năm

[2023 Version] Create request for employees

In addition to the requests created by employees themselves, admin or authorized accounts can cre...

[A2] QUẢN LÝ ĐÁNH GIÁ NHÂN SỰ

[New version] Manage employee evaluations

Main contents: A. Create question template (Details) B. Create evaluation session (Details) ...

[A2] SETTING

[2023 Version] Set up Wi-Fi timekeeping

Please contact terra's customer service department to activate this feature. terra system can i...

[2023 version] Set up types of leave requests based on the company's policies

In addition to the leave request types available on the system, the admin or authorized account c...

[A2] PAYROLL MANAGEMENT

[2023 Version] View employee payslip

After successful payroll creation, the creator may view the details of all employee payslips with...

[2023 Version] Create payroll

To create payroll, follow these steps: Steps: Company > Payroll calculation > Create payroll >...

[2023 Version] PIT report

Admin can export the PIT report from the created payrolls on terra by following these steps: ...

[2023 Version] View the payroll

After successfully creating the payroll, the creator can view its details by downloading the Exce...

[A2] QUẢN LÝ YÊU CẦU THANH TOÁN

[2023 Version] Payment request management

Main contents: A. Payment request management (details) View payment request detail (detai...

[A2] PASSWORD AND SECURITY

[2023 Version] Two-factor authorization

terra system provides two-factor authentication. An OTP will be sent to the employee's registered...

[A2] QUẢN LÝ HỢP ĐỒNG LAO ĐỘNG

[2023 version] Create and manage employees' contract

Main contents: A. Create contract templates (Details) 1. The system data fields that can be...

[A2] APPROVAL

[2023 Version] Approval of Attendance time adjustment/Changing timesheet plan/Leave/Overtime/Business trip & WFH requests

Main contentsA. Approval on website (more details)B. Batch approval on website (more details)C....

[A2] Working & leave

[2023 Version] Working time

To check the information of working time on the timesheet via terra’s website or terra’s mobile a...

[2023 Version] Export personal timesheet

Employees can export personal timesheet for archiving or internal confirmation purposes. Follow ...

[2023 Version] Apply for compensation working

Main contents A. Create an application for compensation working (Details) 1. Create a reg...

[2023 Version] Changing timesheet plan

In case users forget to check in/check out or cannot make it on time and want to adjust the atten...

[2023 Version] Apply for leave application

Main contents: A. On website (Detail) How to create a regular application (Detail) H...

[2023 Version] Cancel request

Main contents A. Cancellation without approval (more details) B. Cancellation needs approval...

[2023 Version] Apply for Business trip and Work From Home

Main contents: A. How to create an application on Website (Detail) Create a regular applica...

[2023 Version] Attendance time adjustment

In case users forget to check in/check out or cannot make it on time and want to adjust the atten...

[2023 Version] Apply for Overtime

Main contents: A. On website (details) How to create a regular application (details) ...

10.

[2023 Version] Methods of attendance record

There are 5 methods below: Face recognition linked to a camera (more details) Wi-Fi co...

[A2] TIMESHEET AND ANNUAL LEAVE MANAGEMENT

[2023 Version] Manage time adjustment request and export time adjustment report

Main contents A. Manage information of time adjustment request (more details) B. Export time...

[2023 Version] Manage leave application and export leave report

Main contents: A. Manage leave information (more details) B. Export leave report (more detai...

[2023 Version] Set up annual leave period

Main contents: A. Set the deadline for annual leave (Chi tiết) B. Thiết lập số giờ phép năm đ...

[2023 Version] Manage Business trip & WFH application and export Business trip & WFH report

Main contents A. Manage Business trip & WFH information (more details) B. Export Business tr...

[2023 Version] Manage overtime application and export overtime report

Main contents A. Manage overtime information (more details) B. Export overtime report (more ...

[2023 Version] Manage attendance information & export working time report

Main contents: A. Manage attendance information (view the attendance details for the current ...

[2023 Version] Reset password

Users can reset passwords in case they forget password by following these steps: Steps: Login sc...

[2023 Version] Xin đổi ca

Main Content A. Create a shift change request (Details) For customers using regular shift...

[2023 Version] Salary Information

Main contents: A. Salary information (details) B. Labour contract (details) C. Depende...

[2023 Version] Basic information

Users can view their basic information including: basic information, division - position, bank in...

[2023 Version] View payslip

Employees can check the detailed payslip of each month and download it in PDF format on terra’s w...

[2023 Version] Employee self-evaluation

Main contents: A. Employee self-evaluation (details) B. Evaluation assign (details) B. Emplo...

[2023 Version] Shift change request

Main Content A. Create a shift change request (Details) For customers using regular shift...

[2023 version] Payment request

[2023 version] Create a payment request

terra allows managing company's internal expenses. In case of any expenses incurred during work, ...