[2023 version] Create and manage recruitment news

Main contents

A. Create a recruitment process (details)

1. Create a new recruitment process (details)

2. Edit an existing recruitment process (details)

B. Create recruitment news (details)

C. Get the link to the recruitment overview page (details)

D. Manage candidates (details)

1. View candidates' information (details)

E. Manage recruitment process (details)

1. View candidate evaluation results for each round (details)

2. Update the candidate's evaluation process (details)

A. Create a recruitment process

1. Create a new recruitment process

Authorized accounts can create pre-configured recruitment processes that can be reused and then applied to recruitment news with corresponding processes. The specific steps are as follows:

Steps:
Company > Recruitment & Contract > Recruitment > Template > New > Enter template name > New > Enter the name of each round of the process and its description > New.

Step 1: Enter general process information

Company > Recruitment & Contract > Recruitment > Template  > New  > Enter process's name

Step 2: Create recruitment rounds

New > Enter the name of each round and its description > New

Step 3: Assign people in charge for each round

Assign > All employees > Tick employees you want to assign > Assign

Note: 

• A recruitment round can have multiple people in charge, and these individuals can only view and comment on the candidates.

• The leader will make the official decision (Pass/Fail) for the round. It is necessary to select a leader who has the authority to make the official decision for the recruitment round.

2. Edit an existing recruitment process

Steps:
Company > Recruitment & Contract > Recruitment > Template > Update > Select the template you want to make change > Edit the process > Update

B. Create recruitment news

To create recruitment news, follow these steps:

Steps:
 Company > Recruitment & Contract > Recruitment > Create job > Enter job description > New > Create a new recruitment process template or select an existing one for the recruitment (if needed)

Step 1: Create recruitment news

Company > Recruitment & Contract > Recruitment > Create job > Fill in job description > New

Annotation:

Glossary	Explanation
Recruitment position	The position the company is looking for
Location	Working location
Salary range	: No need to fill in the salary for the position : Need to fill in the salary for the position
Expiry date	The date when the recruitment is expired
	The job can be viewed on the recruitment page
	The job can't be viewed on the recruitment page

Step 2: Create a new recruitment process template or select an existing one for the recruitment (if needed)

Create a new recruitment process template:

OK > Manual > Fill in the recruitment round information > New > The remaining steps are similar to Section A

Note:

• Click the button   to create a new recruitment round

   

Using the existing recruitment template:

OK > Import template > Select template > Save

C. Get the link to the recruitment overview page

All recruitment news created on the system will be posted on a recruitment page so that candidates can apply directly here.

To get the link to the recruitment overview page, follow these steps:

Steps:
 Company > Recruitment & Contract > Recruitment > Configuration > Copy the recruitment link

The recruitment website interface:

Note: 

• The domain name customization feature is currently under development

D. Candidates management

1. View candidates' information

Steps:
Company > Recruitment & Contract > Recruitment > Click on the icon at the recruitment news you want to view

Lưu ý: 

• Click on the icon to view each candidate's detailed information:

E. Manage recruitment process

1. View candidate evaluation results for each round 

Steps:
Company > Recruitment & Contract > Recruitment > Click on the icon at the recruitment news you want to view > Click on the icon

2. Update the candidate's evaluation process 

Upon completion of the evaluation, the job poster can update the candidate evaluation process as follows:

Steps:
Company > Recruitment & Contract > Recruitment > Click on the icon at the recruitment news you want to view > Update status

Note:

At the end of the recruitment process:

• Once the candidate's status is [Accept offer], the admin can create a new employee account on the terra system by clicking the icon .

• In case the candidate's status is [Failed], the admin can send a rejection email using the pre-set template from terra

terra's pre-set email template:

"Dear ……(name)……………,

We hope you're doing well and thank you so much for your patience in waiting for feedback from us.

I would like to thank you for your interest in the ……………(position)……………………….. position at Vina Payroll Outsourcing and for the time you’ve invested in the interview process.

Though your qualifications are impressive, the selection process was highly competitive and we have decided to move forward with a candidate whose qualifications better meet our needs at this time.  Please don't take this as notice that we are not interested in your qualifications. We do encourage you to apply for another role within our company when an appropriate role becomes available.

On behalf of (Company name), we wish you all of the best in your current job search and trust that you will find a position that will suit your needs."