[2023 Version] Apply for compensation working

Main contents 

A. Create an application for compensation working (Details)

1.    Create a regular application (Details)

2.    Create a multi-day application (Details)

B. Automated application-creation (Details)

terra’s system provides a function of creating compensation working applications in accordance with company’s policies.

Please contact terra's team in advance to activate this function. 

A. Create an application for compensation working

1. Create a regular application

Steps:
 Individual > Working & Leave > Overtime > Add new > Compensation working > Insert information > Select approver > Save.

Annotation:

Glossary	Explanation
Type	Choose “Compensation working”
	Select the day you want to work for compensation
	Start/ end time in the application for compensation working. This field must be filled in.
	If the end time of a comepensation working request is earlier than the start time, the system will record it as “compensation working for the next day” and display “+1”.
	- The start/end of rest time during your compensation working. - This field is not a must. It could be left empty if there is no rest time of your compensation working period.
	Employees who choose this option do not need to make a check-in because the system automatically records their compensation working according to the time applied in the application.
	Attach relevant documents if necessary
	Create several days in one application

2.    Create a multi-day application

Steps:
 Individual > Working & Leave > Overtime > Add new > Compensation working > Create multi-day > Select consecutive days you wish for > Insert general information for compensation working > Select   > Adjust the detail from each application (if necessary) > Select approver > Save.

Annotation:

Glossary	Explanation
Type	Choose “Compensation working”
	Status bar accesses to the “create multi-day” mode
	Select consecutive days you want to work for compensation
	Start/ end time in the application for compensation working. This field must be filled in.
	The start/end of rest time during your compensation working day (if any)
	Employees who choose this option do not need to check-in/out because the system automatically records their compensation working according to the time applied in the application.
	Click to display the details of each compensation working day according to the general setting of the application. In case you need to change the general setting, click this icon again to adjust the details of each day. Users can edit information for each day of compensation working, if necessary, without requiring all days to be the same as the default general setting.
Reason	Fill in the reason of your compensation working application then send it to the approver.
	Attach relevant documents if necessary (even if the application is approved)
	Create several days in one application

Note: 

• Users cannot create compensation working applications having application time overlapping with the planned working time.

• For example, if the company's scheduled workday starts from 8:00 AM to 5:00 PM, the available time frame for applying for the "By the hour" option is shown in the picture below:

• For companies that divide employees into different groups, situations can arise where an employee is part of multiple groups (such as being an approver in one group but needing approval from someone else in another group). For instance, an employee might be the approver for the Marketing team while also having applications requiring the Director's approval in the General Management group. Employees must choose the correct group approval workflow to ensure that applications are routed through the correct workflow. (Only available on Website)

• Users cannot create an application for overtime with a requested time that overlaps with the time in another previously submitted application (in any types).

• Employees cannot create an application after the cut-off date has passed.

• After successfully creating the application, employees can review and cancel it

Click here to see how to cancel an application

• Users cannot create an application for overtime with a requested time that overlaps with the time in another compensation working application. The overlapped compensation working application needs to be canceled to create an overtime application.

B. Automated application-creation

Depending on the company's needs, it is possible to set up an automated system to create compensation working applications for employees.

The system's creation time of compensation working application depends on the deadline for submitting monthly working hours and the company's start time for each working day.

For example, a company’s start time is 00:00 and the deadline for submitting working hour in June is 22nd.

=> Compensation working applications for December will be automatically generated at 23:30 on June 22nd.

Automatically generated applications can be deleted by users without waiting for approval.

*Note:

• When employees need to create an overtime working request for the time that has been automatically generated as compensation working, they need to delete the created compensation request before continue to create overtime working request.