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[2023 Version] Manage attendance information & export working time report

Main contents:

A. Manage attendance information (view the attendance details for the current day) (more details)

B. Export working time report (more details)

C. Manage attendance on mobile app (more details)

A. Manage attendance information (view the attendance details for the current day)
Managers can keep track of employees’ attendance, actual working time, planned working time in a day by following these steps:

Company > Working & Leave > Working

The system displays detailed attendance data at the [Working] screen. You can use relevant filters to set conditions for displaying the information you wish to see:

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Annotation:
Glossary
Explanation
- Day/Month/Year
- All
- Enter employee code or name
Filtering options for searching and recording attendance by time, department, name, or employee code
Status
Display working status or the status of an application after it is approved
In (plan)/ Out (plan)
Estimated working hours according to a set up schedule
Actual time (IN)/Actual time (OUT)
Actual check in/check out time
Location
Check-in location for employees who use Wifi check-in, GPS check-in and Basic check-in.
When selecting image-1724818156764.png:
  • For basic and Wifi check-in methods: the check-in day, time and a [Map] hyperlink will be displayed. Clicking the link will open the location on Google Maps. 
  • For GPS check-in method: the check-in day, time and the GPS location set up on the system will be displayed.

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  • Display the number of employees who checked in on the day.
  • Employees who are not on a working calendar or leave that day will not be counted.
Note: To check the employees' timesheet, select image-1724818999841.png.
B. Export working time report 
Managers can export an Excel file to record employees' attendance and leave status in several days or in a month, for convenient storage and tracking by using these steps:

 Steps: Company > Working & Leave > Working > Export file > Select the desired time to export > Confirmation > Refresh > Select the download icon

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image-1740378136728.png

Annotation:
Glossary
Explanation
By date
You can export the report by date, year or quarter. The time filter will change according to the selected report type.
Confirm
After selecting the type & time of the report, you need to click “Confirm” for the system to prepare the data for downloading.
In (plan)/ Out (plan)
Estimated working hours according to a set up schedule
Refresh
Click “refresh” to reload the current screen until the download icon appears for you to download the file.
The downloaded file includes these sheets:
  • Total: Display the total amount of leave, working and overtime hours of employees within the selected time.

image-1740378508898.png

Note:

Glossary
Explanation
Full name
Employees' full name, click employees's full name to go to their personal timesheets
Standard working hours
The total number of working hours according to the setup calendar or the assigned shifts
Number of authorized/ unauthorized leaves
The total number of unpaid/paid leave requests within the chosen period
Total paid leave
The total number of paid leave hours counted in all paid leave requests
Total unpaid leave
The total number of unpaid leave hours
Holidays
Total number of holiday hours
Night working time
Total number of working time from 22:00 to 06:00 (next day)
Number of workdays
Total number of days that have check-in and check-out record
Number of midnight workdays
Total number of days that have check-in and check-out record of night shift lasting from 22:00 to 06:00 (next day) 
  • Working hours: Display the attendance of all employees within the selected time.

image-1740380432574.png

Note: 
  • The days with full working hours record according to the setup calendar will be painted with white background color.
  • The days that have any kinds of requests will be highlighted with different color and included detailed note inside the cells (Eg: Paid leave, Work from home...).
  • The days with no attendance record will be red highlighted
  • The days with assigned shift will be highlighted with the shifts' color chosen during the shift creation process. 
  • Overtime hours: Data statistics of all employees’ overtime within the selected time.

image-1740381025821.png

Note:
  • Overtime data will be categorized as three main types: weekday overtime, weekend overtime and holiday overtime
  • Each type includes sub items based on the working time: All day, total night, only midnight
  • The sheets include records of each employee's timesheet: Record the detailed data of each employee's attendance and application information within the selected time.

image-1740382426617.png

Annotation:
Glossary
Explanation
Standard working hours
Estimated working hours in a month according to a set up schedule.
Actual working time
Actual working time in a month (The total amount of attendance check-in during a month, including work from home, outside working, and business trip).
Total paid working time
Equals the total amount of: Actual working time + Annual leave + Other paid leave + Holiday.
Annual leave
The number of used annual leave hours within the selected time.
Other paid leave
Other paid leave excluding annual leave within the selected time.
Business trip
Business trip days within the selected time.
Holiday
The number of holidays.
Overtime
Overtime working hours within the selected time.
Unpaid leave
The total time of unpaid leave. (Difference between standard working time and total paid working time)
Location
  • For basic and Wifi check-in methods: a [Map] hyperlink will be displayed. Clicking the link will open the location on Google Maps. 
  • For GPS check-in method: the GPS location set up on the system will be displayed.
Total
Click to direct to sheet Total
C. Manage attendance on mobile app
Authorized accounts can keep track of employees’ daily attendance on mobile app.

Steps: Main screen > Company > Working

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Note: 
Admin and authorized accounts can use time or division filters to streamline timesheet management.

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